Notes from ccTLD Administration Committee telephone meeting
1 July 1999
Kilnam Chon (.kr)
Fay Howard (CENTR and interim Names Council Representative
Dennis Jennings (.ie)
Nii Quaynor (.gh and interim Names Council Representative)
Bill Semich (.nu and interim Names Council Representative)
Peter de Blanc (.vi) part of the time
Nigel Roberts (.gg) joined for a short time at the start to discuss electoral
Nigel Roberts to forward an e-mail outlining the services the Electoral
Reform Society can offer and the cost. The cost of the Electoral Reform
Society for their work is likely to be in the region of US $750 - 900. The
constituency is small enough to have a manual counting procedure for
this year. In addition to the formal Returning Officer - probably
provided by ERS, a neutral Acting Returning Officer will be required to
oversee that elections are conducted properly - and it was felt
appropriate that a member of the ICANN Board be asked to take on this
role. Nigel is also to check with the Society if they can work within the
time schedule laid out at the last Administrative Committee meeting to
ensure elected representative are in place by ICANN's Santiago meeting
in August. Fay to remind Josh Elliot of ICANN to provide a list of admin
contacts from the IANA Database for use in the elections.
Agreed: The Schedule discussed at the informal ccTLD Administration
Committee meeting in San Jose was confirmed and agreed.
Reminder - The Election Schedule:
July 1 - Announcement
July 11 - Nominations Open
July 25 - begins
August 8 - Balloting (Voting) begins
August 15 - Balloting ends
August 16 - Results announced
Action: Fay & Nigel to form a working committee for the election
process which others can join should the wish. Fay to be main contact
and to keep the constituency informed.
After Nigel had to leave, Nii requested to see if fully electronic vote
counting system could be introduced this year to set a good example to
other bodies within ICANN. Fay to take this up with Nigel though
mindful of the time constraints the Administrative Committee has set for
2. ccTLD Administration Committee Meeting Schedule
The Administration Committee (AdCom) agreed the following (slightly
revised) telephone conference and meeting schedule.
July 13 - Telephone Conference at 13:00 hours GMT ** Change from
July 26 - Telephone Conference at 13:00 hours GMT
August 9 - Telephone Conference at 13:00 hours GMT
August 23 - Santiago - Morning - AdCom meeting
August 23 - Santiago - Afternoon - cc TLD Constituency meeting
San Jose Interim Names Council Meeting Report
Fay, Bill & Nii reported on the Interim Names Council meeting they
attended in San Jose on behalf of the ccTLD constituency and Fay
agreed to write a brief report for the constituency, to be approved first by
Bill & Nii, and then circulated.
They reported that they had had some success in getting the key issue
of th e process onto the agenda. They also pointed out
that getting the General Assembly of the DNSO established and
mechanisms for initiating and accepting work and gathering consensus
were the first priority of a new Interim Names Council. They succeeded
in getting agreement on the establishment of the General Assembly.
They also pressed for creation of uniform procedures for the creation of
working groups and Bill Semich and Jonathan Cohen (of the IP
constituency) are to head a working committee on this subject. A
proposal was made to postpone the commencement of work in working
groups already put in place by the Interim Names Council until after this
committee reports. This was rejected by a narrow margin. However,
Javier Sola, who is leading Working Group C on new gTLDs, agreed not
to make conclusions and recommendations before the procedure for
working groups had been defined.
Issue Arising: Has the Chairman of the Interim Names Council a casting
vote ? This was refused in the votes taken.
Working Group on Dispute Resolution (WG A): Jonathan Cohen
reported that he was not having much success in getting people who
signed up to the working group to respond to the four questions he
circulated on the subject. He proposed that ICANN be asked to extend
the deadline they set for the Interim Names Council (I-NC) to respond to
this part of the WIPO report.
Working Group on Famous Names (WG B): Has yet to begin work.
Working Group on New gTLDs (WG C): A 'Charter' for this Working
Group was distributed at the meeting and commitment obtained that it
would be published on the DNSO web site. It sets out items to be dealt
with and a timetable as well as the existing list of participants including
Dennis Jennings and Kilnam Chon for the ccTLD constituency.
The AdCom noted that the minutes of the San Jose Interim Names
Council meeting have yet to be published.
3. Discussion on Interim Names Council Working Groups
It was agreed by the ccTLD Administration Committee that the
procedures for the Interim Names Council should include a method of
recording interests of the I-NC which could lead to potential conflict and
that where conflict of interest arises, that I-NC member should not lead a
It was noted that there are no discussion archives accessible on the
DNSO web site, and no way to access the Working Group information.
It was noted that the agenda of the Working Groups was set by an
Interim Names Council member rather than being open for discussion. In
particular, those who had volunteered at the informal working DNSO
meeting at San Jose had not been invited to lead the working groups
they had suggested and had volunteered to lead. E.g. Antony Van
Couvering had volunteered to lead the working group on gTLDs.
4. Discussion on Additional Interim Names Council (DNSO) Working
Working Group on Businesabsence) that Antony van Couvering should participate in the work on
the business plan, as he had suggested this committee.
Working Group on Outreach (WG E): Requires input and Kilnam Chon
agreed to give input on behalf of ccTLDs. It was agreed that Kilnam
should take charge of this work.
5. DNSO Web site
Bill mentioned his official request raised at the I-NC meeting that a link is
made to the ccTLD constituency's own Web site. It was noted that this
has not yet been done.
The AdCom agreed that the DNSO webmaster should be neutral and not
posting their own documents exclusively.
Action: The AdCom took an action to ask that the DNSO Web site
provide only a pointer to the constituency's own site (temporarily atwww.centr.org/constpage.html) and to remove the documents currently
posted which are heavily influenced by the French registries views.
Fay agreed to continue posting all documents and information to the
constituency pages until the separate site is established.
The lack of information posted on the DNSO web site was also
Action: Dennis accepted an action to ask the Interim Names Council to
make information on working groups and their documents more
6. AdCom Meetings
For the time being the Administrative Committee agreed to have regular
meetings to progress the elections and other key issues. Telephone
meetings will continue to be open for all to listen in. Bill is to look into
having a separate line into the conference allowing participants to listen
but not speak to prevent constant interruption by the operator
announcing participants and also prevent the possibility of excessive
interruption - which could disrupt conferences and add to the cost for
There were no listeners at this conference - due to the late
announcement. The AdCom apologised for the late announcement.
Schedule: See above - Item 2