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Request For Proposal to Operate Interim ccTLD Secretariat. Due 19 April 2000

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At the Cairo ccTLD constituency meeting, the consensus of the ccTLD managers
present (50 to 75) indicated a strong desire to establish a ccTLD specific
office and secretariat.

The high importance of preparing documents for ICANN submission,
disseminating information to the ccTLD constituency, and providing web and
list services can not be left to chance, or to part time personnel.

There is a resolution in place to develop a committee to to set guidelines
and service requirements for a permanent ccTLD secretariat, and provide for
Requests for Proposal to from interested persons / organizations.

This process will consume several months.

Therefor, the constituency decided to establish an Interim secretariat, on a
more informal basis, until the permanent secretariat could be established.

New Zealand offered / proposed, that Sue Leader from NZ and Fay Howard from
CENTR could / would supply these services, with a budget of $ 45,000 to pay
for some salaries and a contribution to their respective organizations for
use of facilities.

Your ccTLD AdCom, in a teleconference 25 March 2000 addressed this proposal.
Your AdCom reached a consensus that, in the interest of fairness to other
organizations that may or may not have attended the Cairo meeting, and in
the interest of open and transparent process,  the opportunity to bid on
providing Interim ccTLD secretariat services should be granted to any
organization or group of persons who feel they could effectively perform the
Interim secretariat functions.

The selection will NOT be based on the lowest bid.

The Interim secretariat will provide an executive function, operating under
guidelines of the ccTLD Administrative Committee, and act as a single point
of contact for all ccTLD business.


While these functions are not as yet fully described or qualified, they will
include, at a minimum:

1. Maintaining the ccTLD web site, with appropriate links to items of import
and interest to ccTLD constituency, ICANN, and Internet Governence in

1.1 Providing translation of web pages and documents into several languages,
to encourge greater understanding, participation, and increase the speed of
consensus formation within the constituency.

1.2. Performing final edits and preparing for publication the various
official documents of the ccTLD constituency, again, with translation into
appropriate languages.

2. Maintaining, archiving, and publishing mailing lists

3. Publicizing, promoting, and conducting outreach activities for the ccTLD.

3.1  Internally, this function requires  contacting and attracting ccTLD
managers who are not presently attending meetings or participating in ccTLD
lists. Such outreach to be conducted in a language appropriate to facilitate
contact with the ccTLD manager or administrator, be it an individual or an

3.2 Externally, this function includes publicizing the ccTLD and it's issues
and work to the greater population of Internet users, and to the Public in

4. Provide organization services for ccTLD meetings, including
notifications, meeting room bookings and set-ups, audio visual equipment
rental, scribe and note taking services, for tele-conferences as well as
actual, in person meetings.

5. Bookkeeping and accounting services, including operation of a bank
account for ccTLD related income and expense disbursements.

6. Maintaing a 'help desk' via e-mail and telephone whereby members of the
ccTLD constituency can have their questions and requests answered, or
referred to the appropriate places or persons for answers, in a timely

Duration of Services:

7. The Interim service period will be from 1 May 2000 through 15 November
2000, co-inciding with the November ICANN annual meeting, at which time we
intend to have the permanent solution resolved.

8. Minimum human resources requirement: Please submit brief CV of personnel
you propose for positions 8.1 and 8.2. Position 8.3 and 8.4 may be

8.1 Executive Director 100 hours per month minimum.

8.2 Administrative assistant / scribe / editor / document supervisor
    100 hours per month minimum.

8.3 Web and technical services 100 hours per month minimum. - may be

8.4 Translation services, estimated 50 pages per month, possibly including
French, English, Spanish, 2 or 3 major Asian languages, 1 or 2 Slavic
languages - may be outsourced.


9.0 Facilities:

9.1 High speed Internet connection (T-1, E-1, ISDN, DSL, or cable modem)

9.2 Telecoms:  2 phone lines, 1 FAX line, one pager/beeper

9.3 Media access: satellite TV or Cable-TV to monitor news services

9.4 Office: a physical office where members of the constituency or persons
conducting business with the constituency may meet.

9.5 Mail: Availability of Post Box or street delivery of mail, FED EX and
courier service.

9.6 Computers: At least 4 stations, one for each of 3 personnel above, plus
one for part time person or visitors. Tape or disk back up of critical
information to be performed daily and archived off site (bank safety deposit
box or similar- or may be archived in other locations with file transfer via


10.0 Budget: To be submitted by applicant, not less than $ 5,000 US per

Due Date:

11.0  Please submit your proposal no later than 19 April 2000


Peter de Blanc
AdCom, NA Region

ccTLD Constituency of the DNSO
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Page updated : 2000-07-27 14:05:17