World Wide Alliance of Top Level Domain-names

REMINDER: Request For Proposal to Operate Interim ccTLD Secretariat. Due 19 April 2000

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Any organization or individual proposing to supply these services to ccTLD
constituency is hereby reminded of the submission date of 19 APR 2000 23:59

Submission may be made to

In the interest of open and transparent process, the ADCOM will vet all
proposals, consult with the proposers on any points of clarification, then
fully disclose all qualified proposals to the ccTLD list.

We have received several communications asking for further definition of
scope of services, number of languages, quantity of translations, and
questions about how the money would flow. Unfortunately, we can not supply
further details concerning the "as yet unknown". The ADCOM has every
intention of obtaining and delivering adequate funding, in advance, and
adjusting the amount of funding to suit the tasks and their scope as the
Interim Secretariat evolves.

We will state that the minimum budget of US $ 5,000 per month is intended to
set the tone for the level of service required. These funds are expected to
be disbursed "in-country" where the secretariat resides, and are separate
from any travel and lodging costs. No response to this RFP will be penalized
due to differentials in transportation costs because of their physical

Proposals must be made on the basis of the information contained in the
original RFP, which appears below.


Peter de Blanc

> From Sun Mar 26 21:29 MET 2000
> From: "Peter de Blanc" 
> To: 
> Greetings:
> At the Cairo ccTLD constituency meeting, the consensus of the ccTLD managers
> present (50 to 75) indicated a strong desire to establish a ccTLD specific
> office and secretariat.
> The high importance of preparing documents for ICANN submission,
> disseminating information to the ccTLD constituency, and providing web and
> list services can not be left to chance, or to part time personnel.
> There is a resolution in place to develop a committee to to set guidelines
> and service requirements for a permanent ccTLD secretariat, and provide for
> Requests for Proposal to from interested persons / organizations.
> This process will consume several months.
> Therefor, the constituency decided to establish an Interim secretariat, on a
> more informal basis, until the permanent secretariat could be established.
> New Zealand offered / proposed, that Sue Leader from NZ and Fay Howard from
> CENTR could / would supply these services, with a budget of $ 45,000 to pay
> for some salaries and a contribution to their respective organizations for
> use of facilities.
> Your ccTLD AdCom, in a teleconference 25 March 2000 addressed this proposal.
> Your AdCom reached a consensus that, in the interest of fairness to other
> organizations that may or may not have attended the Cairo meeting, and in
> the interest of open and transparent process,  the opportunity to bid on
> providing Interim ccTLD secretariat services should be granted to any
> organization or group of persons who feel they could effectively perform the
> Interim secretariat functions.
> The selection will NOT be based on the lowest bid.
> The Interim secretariat will provide an executive function, operating under
> guidelines of the ccTLD Administrative Committee, and act as a single point
> of contact for all ccTLD business.
> Functions:
> While these functions are not as yet fully described or qualified, they will
> include, at a minimum:
> 1. Maintaining the ccTLD web site, with appropriate links to items of import
> and interest to ccTLD constituency, ICANN, and Internet Governence in
> general.
> 1.1 Providing translation of web pages and documents into several languages,
> to encourge greater understanding, participation, and increase the speed of
> consensus formation within the constituency.
> 1.2. Performing final edits and preparing for publication the various
> official documents of the ccTLD constituency, again, with translation into
> appropriate languages.
> 2. Maintaining, archiving, and publishing mailing lists
> 3. Publicizing, promoting, and conducting outreach activities for the ccTLD.
> 3.1  Internally, this function requires  contacting and attracting ccTLD
> managers who are not presently attending meetings or participating in ccTLD
> lists. Such outreach to be conducted in a language appropriate to facilitate
> contact with the ccTLD manager or administrator, be it an individual or an
> organization.
> 3.2 Externally, this function includes publicizing the ccTLD and it's issues
> and work to the greater population of Internet users, and to the Public in
> general.
> 4. Provide organization services for ccTLD meetings, including
> notifications, meeting room bookings and set-ups, audio visual equipment
> rental, scribe and note taking services, for tele-conferences as well as
> actual, in person meetings.
> 5. Bookkeeping and accounting services, including operation of a bank
> account for ccTLD related income and expense disbursements.
> 6. Maintaing a 'help desk' via e-mail and telephone whereby members of the
> ccTLD constituency can have their questions and requests answered, or
> referred to the appropriate places or persons for answers, in a timely
> manner.
> Duration of Services:
> 7. The Interim service period will be from 1 May 2000 through 15 November
> 2000, co-inciding with the November ICANN annual meeting, at which time we
> intend to have the permanent solution resolved.
> 8. Minimum human resources requirement: Please submit brief CV of personnel
> you propose for positions 8.1 and 8.2. Position 8.3 and 8.4 may be
> outsourced.
> 8.1 Executive Director 100 hours per month minimum.
> 8.2 Administrative assistant / scribe / editor / document supervisor
>     100 hours per month minimum.
> 8.3 Web and technical services 100 hours per month minimum. - may be
> outsourced.
> 8.4 Translation services, estimated 50 pages per month, possibly including
> French, English, Spanish, 2 or 3 major Asian languages, 1 or 2 Slavic
> languages - may be outsourced.
> Facilities
> 9.0 Facilities:
> 9.1 High speed Internet connection (T-1, E-1, ISDN, DSL, or cable modem)
> 9.2 Telecoms:  2 phone lines, 1 FAX line, one pager/beeper
> 9.3 Media access: satellite TV or Cable-TV to monitor news services
> 9.4 Office: a physical office where members of the constituency or persons
> conducting business with the constituency may meet.
> 9.5 Mail: Availability of Post Box or street delivery of mail, FED EX and
> courier service.
> 9.6 Computers: At least 4 stations, one for each of 3 personnel above, plus
> one for part time person or visitors. Tape or disk back up of critical
> information to be performed daily and archived off site (bank safety deposit
> box or similar- or may be archived in other locations with file transfer via
> Internet)
> Budget:
> 10.0 Budget: To be submitted by applicant, not less than $ 5,000 US per
> month.
> Due Date:
> 11.0  Please submit your proposal no later than 19 April 2000
> to
> Peter de Blanc
> AdCom, NA Region
> --
> ccTLD Constituency of the DNSO
> Discussion Mailing List
> (Formerly

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