Proposal for the Permanent ccTLD Secretariat

(31st January 2001)



Submitted to

ccTLD AdCom

(Request for Proposal 31 December 2000)







AP Joint Secretariat

Singapore(NUS), Seoul(KRNIC), and Bangkok(NIPA)


Contact Points: Byung-Kyu Kim (

Abhisak Chulya (



  1. Background
  2. Proposed Work Plan
  3. Advisory Committee and Language-based Branches
  4. Staff and Services
  5. Office and Facilities
  6. Budget

Appendix I: Brief CV of Personnel

Appendix II: Request For Proposal to Operate Permanent ccTLD Secretariat


1. Background

Not only ICANN and its supporting organizations but also ccTLD Constituency has been an international organization for Internet governance, including cultural, linguistic and legal diversity. Specially the latter is drawing its membership and soliciting participation from the country code top level domain registries around the world. Realizing the need to work and collaborate closely as well as providing support to all 242 ccTLD members and its AdCom Board, ccTLD Constituency needs to have a focal point of contact who in turn will be responsible for all ccTLD finances, including drafting and managing the annual budget, organizing meetings and workshops. The secretariat will represent ccTLD Constituency at meetings, forums and events as well as report the current status, and act as a liaison with ICANN, and all regional organizations such as CENTR, APTLD, AFTLD, LACTLD, NATLD and IATLD. To fulfill these requirements AP Joint Secretariat is presenting the proposal to operate Permanent ccTLD Secretariat with the following objectives:


a. To establish a good working relationship with all ccTLD members, managers and the Administrative Committee.

b. To promote the spirit of the Global Internet Society and solidarity of the International Internet Community.

c. To represent ccTLD registries as the secretariat and outreach non-participating ccTLDs

d. To protect the benefit of all ccTLD registries.


AP Joint Secretariat Background:


Among the seven DNSO Constituencies of ICANN, four have secretariats based in the US, two in Europe, and one is now making a call for proposals, which is the ccTLD Secretariat from Asia-Pacific region. AP Joint Secretariat is willing to be one of ICANN secretariats and to collaborate with international organizations relating to the ICANN structure from all other Continents as well as Asia-Pacific region. AP Joint Secretariat can truly represent ccTLD Constituency.

AP Joint Secretariat is an Asia Pacific Organization that provides secretariat services and supports to Asia Pacific Internet Organizations such as MINC, APAN, IAK (Internet Association of Korea), APNG, APIA, AP* Retreat, APBionet and APRICOT. Each of these organizations has a peer relationship with AP Joint Secretariat and they are the members of AP Joint Secretariat Board. AP Joint Secretariat has currently been appointed to Interim ccTLD Secretariat jointly with AFNIC of France since July 3, 2000. AP Joint Secretariat is a partner with KRNIC which was selected to host APRICOT2000 and acted as Central Secretariat. It has been also deeply involved in fellowship programs for two years. Outreach & Awareness programs were also launched successfully in AP region. If AP Joint Secretariat wins the bid to operate Permanent ccTLD Secretariat, the main offices will be operated from both Bangkok and Seoul.

2. Proposed Work Plan


AP Joint Secretariat is playing very active roles in Asia-Pacific Internet Forums. With the experiences gained through worldwide activities among ccTLD registries and Global Internet Societies including successfully organizing the ccTLD meetings in both Yokohama and Marina del Rey, AP Joint Secretariat proposes to perform the following tasks:

2.1. Maintaining and updating the ccTLD web site ( with appropriate links to important items to the ccTLD constituency, ICANN and Internet Governance in general such as:


a.       Keeping the web site alive with all related ccTLD information

b.       Updating the website with clear presentations and latest information

c.       Linking to other appropriate websites such as ICANN, DNSO, APTLD, CENTR, AFTLD, LACTLD, NATLD, IATLD and MINC.

d.       Providing translation of important Web pages and documents into Chinese, Hindi, Spanish, French, Japanese, Russian, Arabic and Korean languages.


2.2. Maintaining, archiving, and publishing mailing lists such as cctld-discuss list, cctld-adcom list, and cctld-contacts list.

2.3. Publicizing, promoting, and conducting outreach activities: This function will be emphasized by assigning a part-time manager to handle. The manager will outreach to those ccTLDs who have not yet participated in our activities by visiting them as well as setting up Internet Seminar in those countries. The manager will also coordinate with the existing outreach programs associated with the regional TLD organizations. The Seminar will be conducted by cooperating with local ccTLDs in both native and English languages to publicize the ccTLD and its roles to the Internet Community and the Public.


2.4. Providing overall organization services for ccTLD meetings, including notifications, meeting room bookings and audio visual equipment setups. The Secretariat will provide scribe services and minutes of all the meetings and teleconferences as well as post the minutes to the ccTLD website in a timely manner.


2.5. Performing bookkeeping and accounting services with transparency, including opening and managing a ccTLD bank account. Posting on the website the Cash Flow of all related income, expenses, disbursements, payment of bills, and membership fees.


2.6. Organizing the voting processes of all ccTLD related elections with ccTLD AdCom approval.

2.7. Providing a "Help Desk" via e-mail and telephone with quick responses and actions for all requests and questions from ccTLD members.


2.8. Providing general supports to the ccTLD AdCom as needed or requested.

2.9. Editing and preparing the various official documents of the ccTLD Constituency for publication.


3. Advisory Committee and Language-based Branches

ccTLD Secretariat must report directly to and follow the guidelines given by ccTLD Administrative Committee. To make sure that ccTLD Secretariat works are running smoothly and effectively, we propose to set up a side committee called "Advisory Committee" by inviting people from every regions to participate. This will be the channel that Secretariat can seek more advices and more allies from all over the world and it will make ccTLD Constituency a genuine world organization. Recommendations from the Advisory Committee will be passed to ccTLD AdCom for final approval. We propose the members of the "Advisory Committee" as follows:

Hualin Qian <>

Elisabeth Porteneuve <>

Nii Quaynor <>

Peter de Blanc <>

Oscar Alejandro Robles Garay <>

Kilnam Chon <>.

We also propose ccTLD secretariat "branches", primary for translation, website mirroring, and regional coordination for information exchange. The organizations in which Advisory Committee members are located would be the possible candidates of the ccTLD secretariat branches. The contact points from the current translation would be also possible candidates for the ccTLD secretariat branches for both translation and website mirroring. They are

Spanish, Oscar Alejandro Robles Garay

French, Yann Kwok

Russian, Maria Stepanova

Japanese, Ohashi Yumi

Chinese, Prof. Hualin Qian, and, Prof. Walter Wu Yangyi

Arabic, Sultan Al Shamsi

Korean, Prof. Myung Koo Kang

Hindi, Dr Sudhir Mudur.

Thai, Prof. Kanchana Kanchanasut.


4. Staff and Services


AP Joint Secretariat is capable of hiring and/or providing the well-qualified staffs and arranging services. They are as follow:


4.1. Executive Director (80 hours per month minimum)


Dr. Byung-Kyu Kim will be the main focal point of Permanent ccTLD Secretariat. He will be in charge of all operations and services with consultation to ccTLD AdCom, Advisory Committee, and regional contact points. Specially, he will be in charge of financial matters and overall managing Outreach & Awareness program. He will also be in charge of coordinating the relationship between ICANN and ccTLD, and between ccTLD and other constituencies. He will manage the main website and translation. He is currently a director of KRNIC (Korea Network Information Center) and the chair of APRICOT 2001 Fellowship Committee.


4.2. Deputy Executive Director (120 hours per month minimum)


Dr. Abhisak Chulya is currently a Deputy Executive Director of Interim ccTLD Secretariat and is handling and coordinating work and activities with AFNIC. He will be in charge of contents of all the important documents including ccTLD Bylaws and Best Practices. He will also edit, scribe and prepare the documents of the ccTLD Constituency for publication. He will be in charge of organizing ccTLD meetings, and maintaining the contents with related websites.


4.3. Outreach Manager (60 hours per month maximum)


AP Joint Secretariat proposes to continue working on a very important and critical program. That is Internet Seminar and Outreach Program. YJ Park currently is in charge of AP* Outreach and Awareness program. And she has been outreaching to a number of Asian countries and creating so much Internet awareness within Asian Internet Community. It is a very successful program and she will join us and continue to work on this program. We are planning to extend this program to other regions. This program will depend on the final budget status.

4.5. Administrative assistant (120 hours per month minimum)


To be hired. He or she will prepare and arrange the schedule of Internet Seminar and Outreach Program, collect membership fees, manage accounting and all of the office functions. He or she will be in charge of collecting online and offline meeting agenda and writing minutes. He or she will ensure that operating costs and expenses will be controlled with transparency.

4.6. Web and technical services (120 hours per month minimum)


This work will be outsourced at the beginning but is expected to share cost with AP local organization such as MINC or APAN either in Singapore or Seoul. We will hire a part timer to help get the server up and running as well as maintaining. For elections, we will pay for a professional technical service to perform an electoral voting system to send and collect ballots as well as summarizing the election results.

4.7. Translation services (50 pages per month)


This work will be outsourced to Professional Translation Services. We could also ask our ccTLD registries to help translate into their own languages. To reach out and touch the more unreachable, translations by translators in their mother tongues, such as Chinese, Hindi, Arabic, Japanese, Spanish, French, Korean, English, Russian and 1 or 2 Slavic languages, will be sought.

5. Office and Facilities


AP Joint Secretariat will set up the offices and facilities both in Seoul (KRNIC) and in Bangkok (NIPA) with following facilities:


5.1. High speed Internet connection (T-1, E-1, ISDN, ADSL, or cable modem)


We propose to set up an ADSL lease line link to Internet Service Provider with 64 kbps bandwidth in the Bangkok office. And in the Seoul office it has been linked to outside with two T3 and one E1 (total 92 Mbps). KRNIC will provide the Internet connections for Permanent ccTLD Secretariat in the Seoul office.

5.2. Telecommunications: 2 phone lines, 1 FAX line


For the phone lines and FAX lines, the Seoul office has total 15 lines for outgoing and 26 lines for incoming, and its own switchboards. Also KRNIC will provide a Cable-TV and a video conference equipment in the Seoul office for Permanent ccTLD Secretariat whenever ccTLD video conferences open.

5.3. Office


A physical office will be located both in Seoul (KRNIC) and in Bangkok (NIPA). And we will have meeting rooms and facilities in both sides.

5.4. Mails


Post Box or street delivery of mail, FEDEX, UPS and courier service will be available in both offices with no difficulty as well as Next Day Service anywhere in the world. Cost is quite low due to competitive market including pick-up services.

5.5. Computers


In the Seoul office we will share with KRNIC laser printers and web servers with daily tape backup for critical information. More than 4 computers for Permanent ccTLD Secretariat and visitors will be provided by Seoul office and Bangkok office with high security in network connections.

  1. Budget

(all figures in Currency USD)

Monthly Expenses


Executive Director, part time (1/2)



Deputy Executive Director, part time(2/3)



Outreach Manager, part time (1/3)



Administrative Assistant, full time



Technical Service



Translation Service



Communication cost (telephone, internet..)


Sum of Monthly Expenses


Yearly Expenses


Cost of technical service for electoral voting ballot



Traveling cost for ICANN annual meetings



Traveling cost for Regional Meetings




Traveling cost for Outreach and Awareness




Traveling cost for Other meetings





Sum of Yearly Expenses (SYE)


Monthly Expenses (SYE / 12 months)




Not included

  1. Cost of meeting rooms for ccTLD’s meeting
  2. Cost of inviting visitors


Appendix I: Brief CV of Personnel


a.       Executive Director (80 hours per month minimum)

Name: Byung-Kyu Kim

Current Positions:

Korea Network Information Center (KRNIC), Seoul, Korea

ICANN CcTLD WG-1 Deputy Chair

Chair of APRICOT2001 Fellowship Committee

Past Experiences:

APRICOT2000 Central Secretariat


Postdoctoral Researcher,
Louisiana State University, LA, USA


Ph.D. in Physics, University of Texas, TX, USA

M.S., Rutgers University, NJ, USA

B.S., Korea University, Seoul, Korea


b.       Duputy Executive Director (120 hours per month minimum)

Name: Abhisak Chulya

Cur rent Positions:

Deputy Executive Director, Interim ccTLD Constituency Secretariat
Managing Director, NIPA Technology Co., Ltd. Thailand

Past Experiences:

Director (1999-2000), Thailand Science Park, National Science and Technology Development Agency, Ministry of Science, Technology and Environment

Senior Aerospace Engineer (1988-1995) NASA Glenn Research Center, Cleveland, Ohio, USA

Other Information:

Good command of Thai and English both speaking and writing; fair command of Cantonese and Mandarin both speaking and writing


Doctor of Engineering in Structural Mechanics and Materials, Civil Engineering Department, Cleveland State University, Ohio, USA

  1. Administrative Assistant (120 hours per month minimum)

To be hired.

Before we hire an administrative assistant, one staff from KRNIC will assist.

d. Outreach Manager (60 hours per month maximum)

Name: YJ Park

Current Position:


Internet and Work Experiences:


Chair of Internet Seminar committee of APTLD

Serving as member of Name Committee/ NNC/

Domain Dispute Arbitration Committee within KRNIC

Serving as Interim Board of MINC

Serving as Names Council of DNSO/ICANN representing APNG

International Relations Officer in




Graduated from Yonsei Graduate School of International Studies

Exchange Student in WV Wesleyan College, USA

Graduated from Yonsei University, major in English Language & Literature



Appendix II: Request For Proposal to Operate Permanent ccTLD Secretariat

The Permanent Secretariat will provide an executive function, operating under guidelines of the ccTLD Administrative Committee, and act as a single point of contact for all ccTLD business.


While these functions are not as yet fully described or qualified, they will include, at a minimum:

1. Maintaining the ccTLD web site, with appropriate links to items of import and interest to ccTLD constituency, ICANN, and Internet Governance in general.

1.1 Providing translation of web pages and documents into several languages, to encourage greater understanding, participation, and increase the speed of consensus formation within the constituency.

1.2 Performing final edits and preparing for publication the various official documents of the ccTLD constituency, again, with translation into appropriate languages.

2. Maintaining, archiving, and publishing mailing lists

3. Publicizing, promoting, and conducting outreach activities for the ccTLD.

3.1 Internally, this function requires contacting and attracting ccTLD managers who are not presently attending meetings or participating in ccTLD lists. Such outreach to be conducted in a language appropriate to facilitate contact with the ccTLD manager or administrator, be it an individual or an organization.

3.2 Externally, this function includes publicizing the ccTLD and it’s issues and work to the greater population of Internet users, and to the Public in general.

4. Provide organization services for ccTLD meetings, including monthly report, notifications, meeting room bookings and set-ups, audio visual equipment rental, scribe and note taking services, for teleconferences as well as actual, in person meetings.

5. Bookkeeping and accounting services, including operation of a bank account for ccTLD related income and expense disbursements.

6. Maintaining a "help desk" via e-mail and telephone whereby members of the ccTLD constituency can have their questions and requests answered, or referred to the appropriate places or persons for answers, in a timely manner.

Duration of Services:

7. The Permanent Secretariat service period will be three (3) years with option to renew by mutual consent for additional three (3) year periods starting from 1 April 2001.

8. Minimum human resources requirement: Please submit brief CV of personnel you propose for positions 8.1 and 8.2. Position 8.3 and 8.4 may be outsourced.

8.1 Executive Director 120 hours per month minimum.

8.2 Administrative assistant / scribe / editor / document supervisor 120 hours per month minimum.

8.3 Web and technical services 120 hours per month minimum - may be outsourced.

8.4 Translation services, estimated 50 pages per month, possibly including French, English, Spanish, 2 or 3 major Asian languages, 1or 2 Slavic languages - may be outsourced.


9. Facilities:

9.1 High speed Internet connection (T-1, E-1, ISDN, DSL, or cable modem)

9.2 Telecom: 2 phone lines, 1 FAX line, one pager/beeper

9.3 Media access: satellite TV or Cable-TV to monitor news services

9.4 Office: a physical office where members of the constituency or persons conducting business with the constituency may meet.

9.5 Mail: Availability of Post Box or street delivery of mail, FED EX and courier service.

9.6 Computers: At least 4 stations, one for each of 3 personnel above, plus one for part time person or visitors. Tape or disk back up of critical information to be performed daily and archived off site (bank safety deposit box or similar- or may be archived in other locations with file transfer via Internet)


10. To be submitted by applicant, not less than $ 5,000 US per month. The selection will NOT be based on the lowest bid.

Due Date:

11. Please submit your proposal no later than 31 January 2001 to cct