In Stockholm, members of ccTLD community had modified ccTLD Best Practice Document to make it more acceptable to those ccTLD managers who voted against it. Now this document must be vote again.

This time the meeting agreed that informal voting may not be a good idea.

Therefore, AdCom members decided to have a formal voting. AdComs requested ccTLD Sec. to conduct a formal vote online with the following procedures:

• voting period will be from 11 July 2001 to 20 July 2001 Midnight UTC (10 days)
• ballot will be sent out to ccTLD managers according to IANA database (ccTLD-contacts list)
• there will be a supplementary list to correct the error due to outdated information on IANA database
• announcement will be made prior to voting to declare that this voting is public vote (not secret vote)
• announcement will be made to ask those genuine ccTLD managers who are not on the IANA database to send correct information to ccTLD Sec.

As we know that in Stockholm ccTLD managers voted to accept this motion: 20010531.Stockholm-summary.html "Draft of the process of formation of a cc Support Organization be adopted" with the unanimous votes of 31 and no oppose and no abstention. In order to find a strong consensus from the whole ccTLD community, AdComs decided to have a formal voting with purpose of getting majority consensus, not electoral. AdComs also decided to have a separate voting from Best Practice Document. The voting period will be from 29 June 2001 to 8 July 2001 Midnight UTD (10 days). The same procedures as in 1) will be used.

Ten items on ccSO formation will be included in the ballot as well for completeness.

Bylaws document had now been modified to some certain points. Since we were talking about new ccSO, Peter de Blanc asked Peter Dengate Thrush to look into Bylaws of other organizations and review them and propose to ccTLD community. The issues that may relate to the content of Bylaws were also discussed as follow:

• where should ccSO be incorporated? California or Europe.
• should ccSO be an open organization like now, or should it be membership organization with low barrier to enter?,
• can ccSO accept sponsorship and put it under development fund for outreach activities (CISCO funding)
• Should ccSO pursue United Nation funding on NGO
• should ccSO be just coordinating body, or do we form ccSO along CENTR or APTLD structure?
• creating ccSO as an independent organization related to ICANN, or creating ccSO of ICANN,

There is no conclusion at these points

1. Cost of Teleconferencing: In the past, Peter de Blanc of .vi helped arrange and sponsor the bridging cost of AdCom teleconf. But now ccTLD Sec. is permanently established. The meeting agreed that ccTLD Sec. should handle and pay for teleconferencing cost. However, Elisabeth Porteneuve of .fr offered to arrange the next three teleconferences for ccTLD Sec.
2. Next AdCom teleconference will be on July 27 and Aug. 22, 2001.
3. AdComs approved that ccTLD meeting in Montevideo would be on 6 and 7 September 2001.
4. AdComs did not approve ccTLD Sec. staff to be in Marina del Ray according to invitation by Herbert Vitzthum, ICANN ccTLD Liaison, on July 9 and 10. The reasons were
   • cost and time,
   • we always met four times a year anyway,
   • if we need to know ICANN staff more, we could meet in November during ICANN meeting.