ccTLD Constituency of the DNSO
Bylaws Working Group
Articles of Association for the ccTLD Constituency Group within the DNSO of
Version 1.0, 25 June 2000
The ccTLD Constituency shall form an integral part of the Domain Name
Supporting Organization (DNSO).
Constituency's primary goal is to insure fair, equal, and adequate
representation for its members for the purposes of advancing its aims,
positions, and goals with respect to internal and external communications,
interaction with ICANN, and relations with the world-wide Internet
community and the general public.
in formulation of Guidelines and Policy of ICANN, as outlined
in ICANN's consensus-driven, bottom-up policy development statement.
- Elect three
members to the ICANN Names Council.
- Ensure that
the views and position papers of ccTLD registries are appropriately
communicated, understood, and treated with respect.
- Foster worldwide
participation in ICANN as well as open, transparent procedures
- The ccTLD Constituency
members are country code Top Level Domain Registries as recorded in
the ICANN/IANA database in http://www.iana.org/cctld.html.
- The Delegated Managers
represents the registries in the ccTLD Constituency unless the Registry
is an organization, in which case the representative must be an employee
or person operating under a contractual relationship with that organization.
- If the entity operating
the Registry is an organization, The AdCom (Administrative Committee)
shall determine, by whatever means it sees fit, that the organization
appointing a Delegate is a ccTLD Registry, and that the Delegate has
the proper credentials.
Membership in the
ccTLD Constituency shall end in the event of
- Termination of
the contractual relationship between the Delegate and appointing entity;
- Termination of
the appointing entity's membership in the ccTLD Constituency; or
- The removal by
the ccTLD Registry from the IANA database, or the resigning of the Delegate;
- Confirmation of
one or more of the above conditions by the AdCom and notification to
the ccTLD list.
- Each ccTLD Registry
can withdraw a Delegate it has appointed to the ccTLD Constituency and
appoint a new Delegate at any time. Each Delegate to the ccTLD Constituency
can resign at any time. Each ccTLD Registry has the right to appoint
a successor to its Delegate whose membership in the ccTLD Constituency
The ccTLD Constituency
members shall determine their "ICANN regional affiliation", as described
in the ICANN Bylaws http://www.icann.org/general/bylaws.htm . Their
physical geographical region as recorded in any standard world atlas
generally defines this affiliation. However, when a corresponding
territory is situated between two or more ICANN regions, the ccTLD
Registry may self-select its adherence to any but only one of them.
voting registry of ccTLD Delegates is kept under the responsibility
of the AdCom, and shall reflect the official ICANN/IANA whois database.
In case of dispute over who is authorized to vote, the ICANN/IANA whois
The voting registry will be updated at least once a year pursuant to
the below procedure.
A registered, return receipt requested, letter is sent by AdCom to the
postal address of that Registry as indicated in the ICANN/IANA whois
database, simultaneous with an e-mail advice to the ccTLD manager off
A period of 90 days ensues, during which any contact failures are attempted
to be resolved.
Should no successful resolution occur, (invalid postal address or invalid
e-mail address), this information is passed to the ICANN/IANA and the
"failure to communicate" recorded in the whois database.
A public announce is made to inform the ccTLD Constituency that such
a Registry is not reachable, and its voting rights are suspended.
The voting registry of ccTLD Delegates is public as is the ICANN/IANA
ccTLD Registry is allowed to one vote, the voting Delegate full identity
shall be recorded in the voting registry.
The ccTLD Constituency
activities are facilitated and publicly represented by the Administrative
AdCom membership is composed of:
member elected by each geographical region's ccTLD delegates.
Executive Director of the ccTLD Secretariat (non-voting)
member from each ccTLD subgroup organization provided that such
subgroup represents at least 10 ccTLDs. (voting ? non-voting?)
the postal verification is done, each ccTLD Registry is requested
to confirm its membership in geographical region and ( no more than
one subgroup.?? ).
If at any time
a subgroup's membership decreases below 10 members, its right to representation
on the AdCom suspended. The name of subgroups and its membership shall
be publicly available on the ccTLD website.
Committee functions include:
Reviewing applications for membership in the ccTLD Constituency
and verify the ICANN/IANA database;
a year verification of postal address and e-mail address of ccTLD
Registries and their Delegates; recording and updating geographical
affiliation as well as subgroup membership.
and direction of the administrative functions associated with the
operations of the ccTLD Constituency.
and supervising a ccTLD Secretariat and its work.
and selecting an Executive Director for the ccTLD Secretariat.
work of the ccTLD Secretariat, and its Executive Director, shall
include the arrangement of meetings, preparation and publication
of minutes, website and publicly archived mailing lists and documents,
maintenance of appropriate mechanisms for facilitating outreach,
contact, and dissemination of information among all members, and
other secretariat functions required for the adequate functioning
of the ccTLD Constituency as may be defined from time to time by
discussion between members on all matters relevant to the ccTLD
constituency; where appropriate, formulating membership consensus
on policy issues for the purpose of advising the Names Council;
the communication channel between the ccTLD Constituency and its
delegates to the DNSO Names Council, and between ccTLD Constituency
and the DNSO Secretariat;
and collecting membership fees, if any
The term of office
for each Administrative Committee position is 24 months.
Committee Officers may not be elected for more than two successive
terms. Following two such terms, re-election is only possible after
an intermediary period of one year even if a different organization
appoints her/him as delegate.
Committee Officer may resign at any time. If an ACO ceases its contractual
relationship with a ccTLD Registry he/she shall immediately inform
the ccTLD Constituency and resign from the office. Upon application
by at least three Delegates and a vote by ccTLD Constituency any Officer
may be removed from office.
If an Administrative
Committee Officer resigns from the ccTLD Constituency, or the relationship
to Constituency is terminated or s/he is removed from office, a successor
shall be elected within three months. The new Officer shall assume
the responsibilities of the former Officer for the remaining period
Committee Officer whose term in office ends before the official period
s/he was elected for cannot be re-elected for two years if the cause
of early termination lies with the Officer, even if, after the loss
of office, a different organization appoints her/him as Delegate.
Committee Officers are required to conduct the business of the ccTLD
Constituency in accordance with the law, these Articles as well as
the resolutions of the ICANN Board and the DNSO Names Council. The
Administrative Committee Officers shall select among themselves a
Chairman and two Deputies. The Administrative Committee shall define
and put in place the ccTLD Constituency Secretariat.
to the Names Council
the Names Council, three NC Representatives attend to the interests
of the ccTLD Constituency. NC Representatives may at the same time
be AC Officers.
The term of office for each NC Representative is 24 months. Elections
of NC Representatives shall be conducted along with elections of AC
In order to ensure broad international representation, no two NC Representatives
may be citizens of the same Geographic Region
In order to ensure the permanent presence to each and every Names
Council meeting, the ccTLD Constituency shall elect also two Alternate
NC Representatives. If a NC Representative cannot attend a NC meeting,
s/he shall ensure to be replaced by an Alternate or give a proxy vote
to one of his colleagues. Once a year the AdCom publish a record of
attendance to the NC meetings.
NC Representative shall promptly report to the ccTLD Constituency
about important decisions s/he had to take. NC Representative shall
consult with the ccTLD Constituency on the vote for the ICANN Board
Directors, and proceed accordingly.
NC Representatives may not be elected for more than two successive
periods. Following two such periods, re-election is only possible
after an intermediary period of one year even if a different organization
appoints her/him as Delegate.
Each NC Representative may resign at any time. Upon application by
at least three Delegates and a vote by the ccTLD Constituency any
NC Representative may be removed from office. This section however
only applies if and insofar an exchange of NC Representatives is permitted
subject to the relevant ICANN and DNSO bylaws in their appropriate
ccTLD regions, and any associations of 10 or more ccTLDs shall elect
their AdCom Representatives by any method of their own choosing.
The ccTLD Constituency shall elect the NC Representatives from among
the Delegates. To ensure that only persons with the time, commitment,
and willingness to serve, the election process will be initiated by
a self-nomination period of two weeks, followed by a two week period
of "seconds and support" of the persons self-nominated, followed by
two weeks of "campaign and discussion"
If more than one vacancy is to be filled, all candidates are nominated
in the same period but elected in sequence. There must be at least
48 hours between the announcement of the results of an election and
the beginning of the following election.
Candidates who are not eligible due to geographic diversity because
one of the AC Officers or NC Representatives whose term of office
has not yet terminated is allocated to the same region are removed
from the list. If more than one AC Officer is elected, the above applies
after termination of each separate election respectively.
Each Delegate may nominate one candidate for each open position. Each
Delegate has one vote per election.
The election process (including receiving nominations and communicating
the names of the candidates to all Members of the ccTLD Constituency
at the end of the nomination period) will be initiated and managed
by the Election Manager (probably ccTLD Secretariat function). The
Administrative Committee may appoint as the Election Manager any Delegate
who is not a candidate.
shall be held via e-mail and by (Secret ballot?) (Open list posting?)
The Election Manager shall open an election period of (one, two, three,
four) week(s), during which he will receive votes from Delegates of
the constituency through e-mail and acknowledge receipt. The Election
Manager will post individual personalized ballot to each member of
Voting Registry, and keep the full record, including email headers,
of ballots sent and answers received. Immediately following the election
period, the Election Manager will publish a full overview of votes
naming voters and the result of the voting.
In the event of a tied vote, lots shall be drawn.
- The Administrative
Committee shall meet when necessary, but at least (monthly, bi-monthly),
to conduct the business of the ccTLD Constituency, either physically
or by teleconference. Physical meetings may be combined with teleconferences.
The Administrative Committee meetings shall be open to ccTLD Delegates
(as observers), and the agenda sent to the mailing list. The minutes
of meetings and related documents shall be available on the ccTLD website.
- The AC shall convene
an Annual (physical) Meeting.Invitations are sent out together with
the agenda by email to the ccTLD Constituency mailing list. Notice for
the invitation shall be at least four weeks if the annual meeting is
not held in conjunction with the annual meeting of DNSO or ICANN.
- Any Delegate may
propose an amendment or addition to the agenda by email not later than
two days before the meeting. Adoption requires the agreement of the
Chairman or the Officers (collectively).
- The membership
meeting is chaired by the Chairman, or if necessary by one of Officers.
The meeting may also elect a different chair.
- Each Delegate
shall have one vote. Decisions shall be taken by simple majority of
the Delegates entitled to vote, unless otherwise determined by the applicable
Articles and Bylaws of the ccTLD Constituency and the provisions governing
these. Abstentions shall be treated as invalid votes.
- Delegates can
assign a proxy, although only to individuals who have the right to be
present at the meeting by virtue of these Articles or who are subject
to professional confidentiality. The proxy must be in the form of a
written power of attorney presented to the person chairing the meeting.
Nobody may represent more than one Delegate apart from her-/himself.
- One of the Officers
shall take the minutes of the membership meeting and sign these together
with at least one other Officer.
Amendments to the
Articles of the ccTLD Constituency.
- May be proposed
by any member to the AdCom at any time.
- Will undergo discussion
until the next Annual Meeting
- Will be voted upon
by e-mail 30 days in advance of the Annual Meeting
- Will be confirmed
is voted upon by a (simple majority 51%) (Plurality 66%) at the Annual
- Each Member of
the ccTLD Constituency shall pay to the ccTLD secretariat for deposit
to the ccTLD general fund, whatever contributions are arrived at by
whatever method of assessment the Administrative Committee is able to
achieve consensus on from the ccTLD constituency.
- The ccTLD general
fund may be used to:
- Pay for the
expenses of the ccTLD secretariat.
- Pay the costs
of participating in the DNSO through this Constituency.
- Pay ICANN
- Provide grants
to financially assist ccTLDs from developing regions of the world.
(end of draft document,
as of 25 June, 2000)
Peter de Blanc, Chair,
drafting committee for ccTLD (Charter? / Articles?)
© ccTLD Constituency
Page updated : 2000-07-28 11:00:27